ELECTORAL COMMISSION OF ZAMBIA SECTION I: INVITATION FOR BIDS ECZ/ORD/035/2019: TENDER FOR THE SUPPLY AND DELIVERY OF TWO THOUSAND THREE HUNDRED (2,300NO) GENERATOR SETS TO THE ELECTORAL COMMISSION OF ZAMBIA

The Electoral Commission of Zambia has made budgetary allocation towards the purchase of Two Thousand Three Hundred (2,300No.) Generator sets for the Voter Registration exercise in 2020.

The Electoral Commission of Zambiainvites sealed bids from eligible bidders for the supply and delivery of Two Thousand Three Hundred (2,300No.) Generator sets for the Voter Registration exercise in Zambia. The tender is open to both local and international bidders and will be administered in accordance with the provisions of the Public Procurement Act No. 12 of 2008 and the Public Procurement Regulation of 2011, with regards the rules under open international bidding procedures.

A bidding document may be obtained from Procurement Department, Electoral Commission of Zambia Head office, upon payment of a non- refundable fee of K1, 000.00 or (USD 100 or its equivalent).

Interested bidders may obtain further information from the Electoral Commission of Zambia, Procurement Department, Elections House, Haile Selassie Avenue, P.O. Box 50274, LUSAKA, ZAMBIA.  The telephone number is 260-1-253157/250081 and the Telefax number is 260-1-253157/257274.  HOWEVER TELEGRAPHIC AND/OR ELECTRONIC OFFERS WILL NOT BE ACCEPTED.

Bids shall be valid for a minimum period of 90 days from the Bid closing date and must be accompanied by a Bid Security of not less than 2% of the bid sum in the form of bid security from a reputable bank or banking institution, issued and duly signed by the Guarantor (s), or the bid securing declaration form delivered together with the bidding documents.

The sealed bids must be clearly marked: “Tender for the Supply and Delivery of Two Thousand Three Hundred (2,300no) Generator Sets to The Electoral Commission of Zambia” and addressed to The Chief Electoral Officer, sent not later than 10.00 hours local time on Friday 31st January, 2020.

Margins of preference during financial evaluation shall be applied as follows:

(a)       Citizen-influenced company     - 4%

(b)       Citizen-empowered company   - 8%

(c)       Citizen-owned company           - 12%

The sealed bids must be deposited in the Tender Box located  on the Ground Floor,  Reception Area, Electoral Commission of Zambia Offices, Lusaka, at or before 10.00 hours local time on Friday 31st January 2020 and must be accompanied by a Bid Securing Declaration Form as per sample provided in the bidding document.

The closing date for the receipt of the bids is 10.00 hours local time on Friday 31st January 2020.  The bids will be opened in the Conference Room on the Ground Floor on the same date soon after closing in the presence of bidders or their representatives.

Issued by

CHIEF ELECTORAL OFFICER

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